Probate Court Clerk
|January 16, 2013 - January 30, 2013|
|Salary Range:||Starting $13.34|
|Benefits:||Comprehensive Package Available|
|Employment Type:||Full Time|
|Description:||Under the general supervision of the Probate Administrator/Register, performs a variety of tasks related to the processing of probate matters. Serves as primary responder to telephone calls as well as individuals at the filing counter of the Probate Court. Receipts fees and enters case information to the computer system. Sets up files, receives, reviews, and files legal documents, schedules hearings, processes files of assigned areas, and drafts form orders for the judge’s signature.|
|Duties:||Provides information to attorneys and the public on the filing of petitions, procedural requirements. Assists the public with inquiries, filing papers, and other matters.|
Processes files, including reviewing the initial papers, receipting of fees, scheduling hearings, noticing the parties, typing documents, and contacting parties regarding their status.
Oversees processing of conservator accounts, which includes:
Monitoring guardians’ and conservators’ compliance with statutory duties;
Reviewing annual accountings filed with the court for accuracy and completeness;
Direct supervision of undergraduate- and graduate-student accounting interns who prepare memoranda for hearings to allow accounts;
Contacting conservators to explain problems with accountings and additional filings required;
Scheduling hearings for allowance of accounts and providing parties with required notices;
Preparing file for hearing, including checking for proper service of interested parties and drafting order for entry following hearing;
Preparing and mailing orders following account hearings; and
Following up with fiduciaries to correct deficiencies in conservatorship files, such as failure to file accounts, failure to provide court-ordered receipts, failure to file court-ordered surety bonds.
Assists in maintaining case files and ensuring they are ready for court action as scheduled; prepares orders, discharges, and other documents related to probate matters, as well as correspondence and various court forms. Assists with filing wills, making and certifying copies, and performing related tasks. Assists with the microfilming of files when closed or as required by court rule; indexes microfilm for clarity and completeness upon return from processing; covers other court duties as needed.
High School graduate or GED, (some college preferred) and one to two years of Court experience to successfully perform the essential duties of the job such as those listed above. No felony convictions.
Ability and enthusiasm to serve the public in a team-oriented environment.
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